Statutes of the International Network _ Small Cities in Time

 

I – Name and Address

  1. The name of the international non-profit association with scientific purpose hereby established shall be International Network _ Small Cities in Time (hereinafter called Network)
  2. The association shall be governed by the law of the country where it has its registered office.
  3. The registered office of the association shall be the Municipal Chamber of Castelo de Vide, Rua de Bartolomeu Álvares da Santa, 7320, Castelo de Vide, Portugal.

 

II – Mission

The International Network _ Small Cities in Time has been conceived as a collaboration platform open to scholars from all research areas, and institutions that develop and/or promote studies on small-sized urban communities from a historical point of view.

 

III – Objectives

  1. To develop scientific research on small sized cities from a multidisciplinary approach, from the origin of urban areas to the present day.
  2. To promote joint work between researchers and local, national and supranational institutions that currently represent small sized cities, maximising the impact of their research on society and decision makers.

 

IV – Activities

  1. The Network shall organise a scientific conference every two years, in relation to the problems associated with small sized cities.
  2. The Network shall promote, when the right conditions are met, various events of scientific interest and dissemination of knowledge, training for young researchers and publications.
  3. The Network shall exercise permanent supervision over the liaison among researchers, and between these and institutions of the civil society, aiming at the development of national and international scientific projects.
  4. In order to comply with subparagraph 3, the Network shall implement networking tools.

V – Membership

  1. Membership to the Network shall be available to those who conduct research in the domain of small-sized cities.
  2. The membership application form shall be approved by the Board of the Network.
  3. The membership fee shall be established by the Ordinary General Assembly.
  4. Any member of the Network can resign membership, but he/she shall notify the Board in writing.
  5. The Board may cancel membership when a member of the Network is in default of the due membership fees, has not fulfilled the obligations assumed with the association, and/or has harmed it in any way.

 

VI – Structure and Competences

The Network is composed of the following bodies:

  1. Board
  2. Scientific Committee
  3. Committee of National Coordinators
  4. General Assembly
  5. Advisory Council

                                        

  1. Board

1.1. The Board is composed of a President, a Vice President, a Secretary and a Treasurer.

1.2. The Board shall be elected by the General Assembly from among the members of the Scientific Committee on the basis of joint lists.

1.3. The term of office of appointed members of the Board shall be two years, renewable only once.

1.4. The Board shall be responsible for the coordination of projects and actions carried out by the Network in accordance with its strategic plan, the liaison between all the bodies of the association, and its current management.

1.4.1.The President shall a) coordinate the Network; b) preside over the meetings of the Board, the Scientific Committee and the Committee of National Coordinators; at the end of his/her term of office, the President shall take on a role as Honorary President and, as such, shall remain in the Scientific Committee.

1.4.2. The Vice President shall perform all the functions of the President by delegation or cooperation.

1.4.3. The Secretary shall draw up the agenda of the Network, deal with correspondence, and establish the liaison between the bodies of the association and external institutions.

1.4.4. The Treasurer shall be responsible for the financial management of the Network, in accordance with its mission and objectives.

 

  1. Scientific Committee

2.1. The Scientific Committee a) approves the Network Strategy Plan submitted by the Board, b) appoints new members to the Committee, c) decides on the candidates proposed to be appointed as national coordinators of the Network.

2.3. New candidates appointed to the Scientific Committee of the Network shall be proposed by at least a two-thirds majority of its members, and shall be approved by the General Assembly.

2.5. There shall be a maximum number of 25 members in the Scientific Committee, seeking a balance between countries of origin, scientific areas and research timelines.

2.6. The term of office of appointed members of the Scientific Committee shall be four years, renewable only once.

2.7. The members of the Scientific Committee may participate in meetings remotely using web technologies

 

  1. Committee of National Coordinators

3.1. The Committee of National Coordinators shall be composed of one member for each country included in the Network.

3.2. The names of national coordinators shall be submitted to the Board, ratified by the Scientific Committee and selected by the General Assembly.

3.3. It is not compulsory for National Coordinators to be members of the Scientific Committee.

3.4. The National Coordinators (a) promote the implementation of the Network in their countries; (b) organise the national actions of the Network; (c) prepare, as far as possible, application packages for national and international projects; (d) submit to the Board proposals for projects and actions to be developed by the Network.

3.4.1. In order to develop the functions referred to in the previous subsection, each Coordinator in his/her personal capacity and the Committee as a body, shall liaise with the Board of the Network.

3.5. The members of the Committee of National Coordinators may participate in meetings remotely using web technologies.

 

  1. General Assembly

4.1. The General Assembly shall be composed of all the members of the Network, and shall meet every two years, during the Conference.

4.2. The Ordinary General Assembly is convened by the Board by email and published on the Network webpage at least one month in advance to the date set for the meeting.

4.3. An Extraordinary General Assembly shall be held when the Ordinary Assembly so decides, when the Board so chooses, or when formally requested to the Board by at least 10 per cent of the members.

4.4. The General Assembly shall (a) elect the members of the Bureau of the General Assembly, composed of a president and a secretary and based on a system of lists, and whose term of office will be limited to two years, renewable once; (b) elect and remove the Board; (c) elect the members of the Scientific Committee; (d) elect the National Coordinators; (e) approve the accounts and annual budget; (g) dissolve the Network.

4.5. All decisions of the General Assembly shall be made by a simple majority, except for amending the statutes and dissolving the Network.

4.6. The members of the General Assembly may participate in meetings remotely using web technologies

 

  1. Advisory Council

5.1. The Advisory Council of the Network shall be composed of 6 individuals, connected to public or private institutions that promote the development of small sized cities and/or research on this field.

5.2. The members of the Advisory Council shall give an opinion on all questions raised by the Board of the Network, and submit proposals of collaboration between researchers and civil society that may have an impact on the knowledge/development of small-sized cities.

5.3. The members of the Advisory Council shall be approved by the General Assembly.

5.4. The term of office of appointed members of the Advisory Council shall be four years, starting from the date they join the Council.

 

 

VII – Amendment of Statutes e Dissolution

  1. The General Assembly shall have the authority to amend the statutes by a two-thirds majority of the members present and voting.
  2. The association shall be dissolved by a three-quarters majority of the members present and voting.

 

VIII – Omitted Issues

Omitted issues hall be submitted to the Scientific Committee, which shall make a decision by a two-thirds majority of its members.

 

IX – Litigation

  1. In case of litigation, an arbitration committee shall meet within three months.
  2. The arbitration committee shall be composed of one representative from the Scientific Committee, one representative from the Monitoring Committee and one representative from the National Committee.